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Legislative Assembly for the ACT: 1999 Week 6 Hansard (22 June) . . Page.. 1671 ..

7. TELEPHONE/FAX ORDERS

Use of the ACTCCC for telephone orders must be carried out only by the Cardholder. Under no circumstances must an officer other than the Cardholder quote another officers card number.

Records of telephone orders must be maintained.

Using a fax message is considered preferable to placing orders solely by phone, as it provides a written record of the relevant order, including the name of the Cardholder placing the order.

Facsimile Transmission Advice Sheets which confirm or initiate an order must be signed by the relevant Cardholder before dispatch.

8. OFFICIAL HOSPITALITY

The ACTCCC may be used for purchases associated with Official Hospitality as long as they comply with Official Hospitality Usage guidelines.

For all forms of hospitality, appropriate papers must be retained. The number of people attending the function, split by ACTGS staff and external attendees, needs to be recorded for FBT purposes.

9. AMEX CARD RESTRICTIONS

Personal Identification Numbers (Pin) are not issued to Cardholder's by American Express (AMEX).

Traveller's cheques or cash can not be obtained by using ACTCCC. Any related return of goods or adjustments should be reflected through the AMEX credit card billing statements.

10. LOST, STOLEN OR DAMAGED CREDIT CARDS

Lost or stolen cards must be reported immediately to AMEX as well as the Credit Card Administrator, Corporate Finance

AMEX 1800 230100 (free call)

Credit Card Administrator 62077450

All damaged credit cards are to be returned to the Credit Card Administrator, Corporate Finance who will request a replacement card from AMEX.

11. DISPUTED BILLINGS

Incorrect amounts or additional transactions recorded on the credit card statement are referred to as disputed billings.

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