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Legislative Assembly for the ACT: 1999 Week 6 Hansard (22 June) . . Page.. 1670 ..

5. FUNDING/DELEGATIONS

Availability of funds should be checked against budget limits for each cost centre and category of expenditure before any commitments are made on the ACTCCC

Credit Cardholders are automatically commitment and expenditure

delegates, as per the CMD Financial Delegations, to the credit limit of their

card.

6. ACTCCC USAGE.

The ACTCCC is to be used whenever possible to pay for approved goods and services required for the official purposes of the Cardholder's Branch/Section business. This is particularly the case for low value, one off purchases.

Underutilised credit cards are an unnecessary expense to the department as the American Express (AMEX) credit card administration fee must be paid regardless of use. Unused cards also represent an unnecessary risk of fraud. These cards should be returned to the Corporate Credit Card Administrator, Corporate Finance.

Cardholder's should always keep within the limits and restrictions which apply to their usage of the ACTCCC.

It is the Cardholder's responsibility to be familiar with and aware of approved purchase procedures as outlined in the Chief Minister's Purchasing Policy.

Under no circumstances should any officer be permitted to use or quote another officer's card or card number for purposes of obtaining supplies/purchases for official purposes. If this has occurred, an immediate report should be made to the Credit Card Administrator, Corporate Finance.

If an ACTCC is used for travel purposes, the ACTCCC must be used in accordance with the ACT Public Service Travel Policy and CMD Travel Guidelines.

Cardholder's must ensure that they:

(a) obtain invoices, sales dockets and/or other documentation to support every transaction entered into with the ACTCCC; and

(b) maintain permanent records of every transaction for purposes of good management practice as well as for the establishment of a clear audit trail.

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