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Legislative Assembly for the ACT: 1996 Week 11 Hansard (26 September) . . Page.. 3603 ..

(a) The number appearing after ACT Government, eg. "1" Number (NOT the Credit Card Number) as displayed on the Corporate Credit Card is the sub account number should be adopted for this purpose;

b) The reference "1" is to be followed by an abbreviation of the month of the relevant billing statement eg. 5th December 1993 - resulting in DEC being linked to 1, resulting in the extended reference lDEC;

c) The reference lDEC is to be then followed by the initials of the Cardholders covered by the relevant claim form eg Joe Blow, Anne Francis, resulting in the completed reference lDECJBAF.

9.2 Where the claim is intended to cover the total of all dues owing by a Sub Account containing numerous Cardholders details, the initials of the Cardholders may then be omitted. This effectively limits the reference to just lDEC.

10.0 RESIGNATIONS, TRANSFERS, PROMOTIONS, LEAVE ARRANGEMENTS

10.1 Supervisors must ensure that Cardholders return their cards on notice of resignation, promotion or transfer, as the right to the card only relates to the duties of the position held at time of original issue. For internal control purposes a receipt should be issued with the date and time of handover noted therein. Suitable Registers may need to be maintained as appropriate.

10.2 Any officer proceeding overseas must hand in their cards at least one week before departure.

10.3 Any cards returned or withdrawn should be cut clearly in two and forwarded for cancellation to the Co-ordinator, Credit Card Services, ACT Treasury. Corporate Credit Cards are the property of the State Bank and have to be returned to them when their use is no longer required.

10.4 Prior to a Cardholder proceeding on any form of leave exceeding one week, the Cardholder should hand in his/her card to the Division or Branch Head or other officer established for that purpose through internal practice.

10.5 For internal control purposes a receipt should be issued with the date and time of handover noted therein. Suitable centrally located Registers may need to be maintained as appropriate. These cards should be held in safe and secure custody.

10.6 Under any of the preceding circumstances, Supervisors should ensure that the Cardholder hands over to them a statement of all outstanding ACTCCC transactions together with all relevant documentation. Contact addresses and telephone numbers should also be obtained.

11.0 ASSET REGISTERS

11.1 Supervisors should ensure that purchases of furniture, office equipment, computer equipment, expensive tools, workshop equipment, items of an attractive nature, or portable or a life in excess of one year or over $1,000 (April 1993) in value.

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