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Legislative Assembly for the ACT: 1996 Week 11 Hansard (26 September) . . Page.. 3602 ..

7.15 A consolidated claim with all statements attached should then be forwarded to the relevant accounts section for registration, certification and authorisation for payment.

7.16 Any discrepancies or actions contrary to the above including cash withdrawals, should be brought to the immediate notice of the Branch/Agency Head.

8.0 BANKING

8.1 Cheques in payment of Credit Card billing statements together with the deposit slip for each settlement account must be DEPOSITED on or before the 10th day after the date of the statement eg 15th of each month for ACT Government Credit Cards, for credit to the ACT Credit Card Settlement Account No 10204400 with State Bank, State Bank Building, 161 London Circuit, ACT. Deposits could be effected through any branch of State Bank. Arrears of payments should be paid immediately.

8.2 Please do not interpret the following credit entry that appears on each Cardholder's monthly billing statement as meaning that the previous months outstandings have been paid for:

Date (15th or thereabouts) "Payment by Authority Thank you $................."

8.3 The above credit entry reflects State Bank's automatic reimbursement for payment by the ACT Government, of the full amount due on that month's billings statements dated the 5th or thereabouts.

8.4 In effect, State Bank's action reduces the outstandings on each Cardholder's individual account to zero, by transfer of the liability for the amounts due, across to the agencies Credit Card Settlement Account No 10204400

8.5 The amounts transferred will remain outstanding in the ACT Credit Card Settlement Account No 10204400 until settled - see para 8.1 above.

8.6 Deposits, as referred to in para 8.1 above, must therefore be made on or before the 15th of each month so as to avoid the Credit Card Settlement Account reflecting an overdrawn balance.

8.7 All cheques should be deposited for credit to the State Bank's ACT Credit Card Settlement Account No 10204400 and NOT to individual Credit Card accounts.

8.8 Supervisors should instruct Cardholders NOT to pay for each transaction as it occurs nor make payments in advance of the billing statement. Cardholders should pay for them only when the transaction appears on the ongoing State Bank monthly listing of he preceding periods transactions, generally from the 6th of the previous month to the 5th of the current month

8.9 Where a purchase through Credit Card usage has not appeared on subsequent Bank statements, it might be prudent to investigate the possibility that the transaction may have been directly billed and already paid for. Action should then follow to ensure that payment's are not duplicated and that the supplier is requested to confirm that no further claim has been or is to be made through the State Bank.

9.0 REFERENCE NO'S FOR CLAIM FORMS

9.1 To ensure uniformity of description and for ease of matching claims with the numerous cheques deposited in the ACT Credit Card Settlement Account, the Fiscal entry for the Invoice Number should have the following reference keyed in:

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