Next page . . . . Previous page . . . . Speeches . . . . Contents . . . . Debates(HTML) . . . .

Legislative Assembly for the ACT: 1996 Week 11 Hansard (26 September) . . Page.. 3598 ..

2.0 FUNDING (ADVICE OF ACTUAL CASH LIMITS WITHIN BUDGETARY CONSTRAINTS)

2.1 The Credit Card credit limit applicable to each Cardholder does not mean that funds are automatically available up to that limit without regard to budgetary limits for each category of expenditure.

2.2 Supervisors should arrange with their Program Manager for a Bulk Requisition to be raised for each Cardholder. The supplier should be identified as State Bank of NSW Limited, Credit Card Settlement Account No 10204400, including the agencies account identifier number, eg. 4.

2.3 The intention of raising a Bulk Requisition is to clearly set the limits of actual expenditure allowed to each Cardholder within the current financial year's budgetary limits.

2.4 The Bulk Requisition may also serve to identify the expenditure limits available to the Cardholder under different heads of expenditure as determined by the Program Manager.

2.5 Use of the Credit Card in conjunction with the issue of a Bulk Requisition virtually eliminates the need for the raising of Requisitions for Supplies, Local Purchase Orders, and an Authority for Supplies under a Period Order.

3.0 PURCHASING POLICY

3.1 Purchasing Policy as outlined in the AUSTRALIAN CAPITAL TERRITORY PURCHASING MANUAL applies to all Credit Card purchases.

3.2 The above Purchasing Manual states that the prime objective of procurement officers is to support program managers by obtaining "value for money" in the acquisition of goods and services.

3.3 Benchmark dollar value guidelines are to be considered when making purchases. Current values are as follows:

a) Items whose values is less than $5,000 - Obtaining and recording an appropriate number of telephone quotations.

b) Items whose values is between $5,000 and $50,000 - Obtaining and recording a minimum of three written quotations.

c) Items whose value is over $50,000 - Obtaining tenders from potential suppliers.

3.4 Purchases of any item over $5,000 in value must be gazetted with the exception of those items obtained under a current, Government Period Contract.

4.0 ACTCCC USAGE

4.1 The ACTCCC is to be used whenever possible to pay for approved goods and services required for the official purposes of the Cardholder's Branch/Section business. This is particularly the case for low value purchases.

4.2 Cardholders should always keep within the limits and restrictions which apply to their usage of the ACTCCC.

4.3 Any requests for variations in Credit Card credit should be made in writing. These requests must be signed by the holder of the position of the officer who originally approved the Cardholder's request for an ACT Government Corporate Credit Card.

4.4 If the original approving officer has since been replaced, then the request referred to in the preceding paragraph should be signed by the Cardholder's Divisional Head, Branch Head, immediate Director, or equivalent.

Next page . . . . Previous page . . . . Speeches . . . . Contents . . . . Debates(HTML) . . . .