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Legislative Assembly for the ACT: 1996 Week 11 Hansard (26 September) . . Page.. 3597 ..
CORPORATE CREDIT CARD (ACTCCC), AND THEIR SUPERVISORS
Agency Heads may issue supplementary procedures as considered appropriate to their administrative needs.
1.0 APPLICATIONS FOR CREDIT CARD FACILITIES
1.1 Eligibility to hold an ACT Government Corporate Credit Card is restricted to permanent officers of the ACT Government staff.
1.2 It is preferable if the issue of Corporate Credit Cards is restricted to officers whose main duties include the purchase and acquisition of supplies.
1.3 Officers recommending a subordinate officer to be issued with a credit cardholder must ensure that the officer being recommended has the background to effect purchases in line with procedural legislative requirements eg. Audit Act, Finance Regulations, Treasury Directions, and the ACT Government's purchasing policy as stated in the ACT Government Purchasing Policy Manual.
1.5 Consultants, temporary staff as well as staff on probation and equivalent non-permanent staff should not be issued with ACT Government Corporate Credit Card.
1.6 If any staff member becomes aware that an ACTCCC has been issued to any person as described in the preceding paragraph, the matter should be brought directly to the notice of the Co-ordinator, Credit Card Services, Financial Services Branch, ACT Treasury.
1.7 Supervisors should discuss with the prospective Cardholder, the scope, usage, conditions and restrictions applying to Cardholders. In doing so the prospective Cardholder's suitability and willingness to be issued a ACTCCC is to be considered.
1.8 Prospective applicants should forward an application form as per Attachment A, to the Co-ordinator, Credit Card Services, Financial Services Branch, ACT Treasury.
1.9 The above application should be approved by the prospective Cardholder's Divisional Head, Branch Head, immediate Director or equivalent.
1.10 Supervisors should establish the following:
a) Cardholder's Credit Card credit limit. This limit should be established at being twice the estimated monthly usage to allow a lapse of time for settlement of the previous month's transactions;
b) the type of supplies that may be paid for by the Cardholder And/or any other restrictions that should apply.
1.11 Cardholders will be subsequently required to sign a declaration acknowledging certain responsibilities - See Attachment B.
1.12 For the purpose of separation of duties, it is considered prudent for Certifying Officers not to be issued ACT Government Corporate Credit Cards.
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