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Legislative Assembly for the ACT: 1999 Week 6 Hansard (22 June) . . Page.. 1701 ..
Financial Management Reform
Guidance Paper Number 10The credit limit is agreed and nominated by the card holder and supervisor and is enforced by AMEX.
For the period to 30 June 1996, the supervisor must record expected commitments by raising a Bulk Requisition for credit card purchases. In some instances this may be achieved by raising one bulk requisition for a number of individual card holders.
Until 30 June 1996, a Bulk Requisition should be raised. to cover the purchases to be made using a credit card. There are a number of reasons for raising a Bulk Requisition:
the ACT Government's Financial Regulations require that all purchases are
authorised by a Finance Regulation 24 delegate and Regulation 25 appointee.
it records a commitment on the Financial Management Information System
(FMIS), which assists managers to fulfil their financial management
responsibilities;
it clearly sets the limits of actual expenditure allowed to each card holder
within the current financial year's budgetary limits; and
it identifies the expenditure limits available to the card holder under different
Budget Control Levels (BCL) - given legislative provisions applying to
30 June 1996.
Supervisors must record expected commitment for the estimated value of card use for the financial year. The total value of the Bulk Requisition does not have to be expended and it is possible to amend the value of a Bulk Requisition.
The supplier should be identified as American Express and payments should be made to the supplier.
Approval Process
Once initial business relationships have been established between an individual Agency and AMEX, daily management will be recognised through a nominated officer within an Agency, and AMEX will act upon advice received from that officer.Prospective card holders are required to complete the form "American Express Government Card - Cardmember Application Form". This application process requires the signature/approval of the Administrator. Any additional information required by the Agency will need to be gathered at this stage.
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