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Legislative Assembly for the ACT: 1999 Week 6 Hansard (22 June) . . Page.. 1700 ..

Financial Management Reform

Guidance Paper Number 10

Preferably, the prospective card holder is an officer whose duties include the relatively frequent purchase and acquisition of supplies.

Unused or rarely used cards increase costs and represent an unnecessary risk.

The prospective card holder has adequate knowledge, background and training to effect purchases in line with procedural and legislative requirements

including the purchasing guidelines as outlined in the ACT Government Purchasing Manual.

Certifying Officers are not to be issued with the ACT Government Corporate Credit Card.

Application Process

Financial legislation requires that, in order to obtain goods or services for agency use, suitably appointed delegates approve the purchase.

To ensure that all purchasing is appropriate, the ACT Government has stipulated some mandatory procedures which govern the procurement process. The most significant of these under the pre-July 1996 framework, are:

Finance Regulation 24;

Finance Regulation 25;

Treasury Direction 23; and

the ACT Government Purchasing Manual.

The Finance Regulation 24 delegate is responsible for ensuring that there are enough funds to cover the purchase while the Finance Regulation 25 appointee approves the proposed expenditure.

The Finance Regulation 25 appointment has a monetary limit and belongs to a position, not to a person. This means that, if you currently have a Finance Regulation 25 appointment to approve expenditure up to $500 and you get transferred or promoted, you no longer retain that authority as it belongs to your old position.

Finance Regulation 25 appointments are the responsibility of Chief Executives.

Credit Card transaction limits are a valuable tool in observing expenditure limits within an organisation.

The card holder and Supervisor must ensure they are aware of their respective responsibilities.

Version One

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