Next page . . . . Previous page . . . . Speeches . . . . Contents . . . . Debates(HTML) . . . .

Legislative Assembly for the ACT: 1996 Week 11 Hansard (26 September) . . Page.. 3600 ..

5.4 Facsimile Transmission Advice Sheets which confirm or initiate an order must be signed by the relevant Cardholder before despatch.

5.5 Faxed messages also reduce the incidence of mistakes or misinterpretations in telephone orders by either or both the officer placing the order, and the supplier.

5.6 A further benefit in using fax messages is that the relevant record will undoubtedly assist in any routine enquiry at a future date.

5.7 Arrangements must be made for collecting officers (other than Cardholders making a direct, across the counter purchase) to be issued with identity cards and photograph. These cards and photographs can be arranged for through ACT Government Security Section.

6.0 OFFICIAL HOSPITALITY

6.1 The ACTCCC should not be used for purchases associated with official hospitality - see Treasury Direction 13.24 which was formulated to assist in meeting requirements under the Fringe Benefits Tax legislation.

6.2 Expenditure for official hospitality comes under the direct responsibility of each Administrative Head. Administrative Heads may have official (hospitality) bank accounts specifically opened for this purpose.

7.0 MONTHLY BILLINGS

7.1 State Bank Billing Statements are issued as at the close of the agreed billing date for each Agency.

7.2 In the case of the ACT Government Corporate Credit Card the agreed billing date is the 5th of each month. State Bank sends these statements directly to the Co-ordinator, Credit Card Services who in turn directs them to each Credit Card holder through the relevant Administrative or Agency Contact Officer.

7.3 These billing statements will include State Bank annual membership fee. This has to be paid for by each Cardholder's crediting the agencies settlement account.

7.4 On receipt of State Bank billing statement, Cardholders should without delay:

a) ensure that transactions recorded on the billing statement reconcile with the Cardholder's own record of Credit Card transactions, and that they have not been previously paid for;

b) attach originals of invoices/sales dockets to the requisite claim for payment form;

c) sign the above reconciliation as correct;

d) deliver all of the above to the Cardholder's supervisor immediately after signature of the above reconciliation.

7.5 When supervisors have received the Cardholder's reconciled billing statement, they should ensure that;

a) correct procedures for purchasing have been followed;

b) the relevant documents evidence receipt of the goods and/or services if requested by an officer other than the card holder - the recipient should also be identified by name;

Next page . . . . Previous page . . . . Speeches . . . . Contents . . . . Debates(HTML) . . . .