Page 3693 - Week 10 - Thursday, 19 September 2019
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for Money to the requirement of section 22A of the ACT Procurement Act 2001. Internal Audit also notes that the Buying Goods and Services Evaluation Form used by all ACT Government staff provides high level explanation regarding the requirement to assess for value for money. The form is available to all ACT Government staff via the Procurement ACT intranet. It was not evident that these two documents provide adequate coverage or guidance on achieving value for money in relation to procurement activities including the engagement of consultants and contractors.
Finding 2 – At the time of audit fieldwork, there was no risk assessment register in place to document the procurement risks specifically relating to the engagement of consultants and contractors. That said, Internal Audit noted that Procurement ACT ensure a risk plan is completed for all high value procurements (greater than $200k). Internal Audit was advised that risk evaluation tools would be incorporated into ACT Health’s governance document and procurement packages.
Finding 3 – Sample testing results identified that 1/12 (8%) procurement activities had a signed declaration of conflict of interest in place. However, for 11/12 (92%) procurement activities sampled, Internal Audit could not evidence the signed conflict of interest/confidentiality declarations. Of the four interviews held with procurement officers, no one was aware that any conflict of interest declarations was needed. Internal Audit notes that the Quotation Evaluation Team Responsibilities document provides guidance on conflict of interest and probity. It is available to all ACT Government staff via Procurement ACT intranet.
Finding 4 – The review found that the monthly and end of financial year procurement reports do not provide any information on various types of procurement activities such as the engagement of consultants and contractors, nor any information on the key performance indicators. The review also found that these procurement reports are not distributed to the Divisions for their information and/or action.
(ii)
Recommendation 1
a) Finalise, and seek endorsement by the PAC, the ACT Health Procurement and Contract Management Governance document (March 2018) and publish it on the intranet.
b) Provide focused guidance on achieving value for money for ACT Health staff involved in the procurement activities, including the engagement of consultants and contractors.
c) Once endorsed and finalised, ensure a regular review and update of the ACT Health Procurement and Contract Management Governance document and include a cover page to outline the frequency of the review and the responsible officer /area.
Recommendation 2
a) Develop dedicated ACT Health procurement risk assessment registers for the different categories/types of procurement activities, including the engagement of consultants and contractors.
b) Ensure the dedicated ACT Health procurement risk assessment registers are aligned with the ACT Health risk management framework.
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