Page 2258 - Week 06 - Thursday, 7 June 2018
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Additionally the EMSB project has been expanded to address building compliance requirements identified during the detailed EMSB design phase as follows:
• ActewAGL’s switchboard standards and switchboard supply/manufacturing arrangements.
• Replacement of all Building 2 EMSB submain cables to provide a fully compliant electrical solution. The original scope included the installation of approximately 5.5km of new cables and the removal of approximately 4.1km of existing cables. The revised scope includes the installation of approximately 73.0km of new cables and the removal of approximately 31.4km of existing cables.
The impact of the above changes has resulted in an extended program of works for the Building 2 and Building 12 EMSB replacement project such that continuity of clinical operations and patient safety is safeguarded throughout this necessary expanded program of works.
(b) The original target project completion date for the EMSB replacement project to replace the existing EMSBs in Building 2 and Building 12 was March 2019
(c) The current forecast completion date for the Building 2 EMSB revised scope of works is anticipated to be June 2019. The anticipated project completion date is subject to clinical operational constraints, as part of complicated refurbishment works in a live 24/7 hospital environment, where patient, staff and visitor safety are always the highest priority.
(d) The contract value for the EMSB works is $9,818,294. The total budget for the UMAHA program works, inclusive of the Building 2 and Building 12 EMBS works is $95.328 million as per the 2016/17 Appropriation Bill.
(e) The additional scope of work for the Building 2 and Building 12 EMSB projects will be managed within the current UMAHA 2016/2017 Budget Appropriation, the specific cost details of this project is commercial in confidence.
(3) Yes. The delay in payment was due to an error relating to the data entry at Shared Services using November 2017 as the invoice date instead of October 2017 for the October 2017 statement from American Express International. This resulted in confusion once the actual November 2017 statement was received by Shared Services because the October invoice was paid against the November date and the system recognised it as paid. System controls within the Financial Management Information System (FMIS), Oracle EBS, prevented the November 2017 statement being entered and paid twice and resulted in the November 2017 statement not being initially processed. Once the error was detected, it was rectified and the November statement was processed in February 2018. Targeted training is being conducted to prevent further re-occurrences of this nature.
(4) Yes. The delay in the payment of this invoice was originally due to the invoice not being able to be matched and processed for payment as there were incorrect details on a purchase order (PO) within ACT Health’s purchase order system, PICS. System controls within the newly introduced Accounts Payable Invoice Automation Solution do not allow the payment of invoices where the key information on an invoice is not able to be matched as per the details within the PO.
(5) Yes. This was due to an administration error within ACT Health. The delay was identified and actioned.
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