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Legislative Assembly for the ACT: 1999 Week 6 Hansard (22 June) . . Page.. 1680 ..

Attachment A

ACT Attorney General's Department

Oracle Government Financials

Corporate Credit Cards

To effectively manage Credit Card purchases and payments it will be necessary to implement an appropriate measure of control to ensure that due process is adhered to.

With the implementation of the new reforms, the use of corporate credit cards is expected to increase ten fold.

Meeting, liabilities with the use of the corporate credit card is being encouraged due to the direct cost benefits.

It goes without saying that corporate credit card expenditures could be interpreted as being of a material amount, henceforth appropriate procedures will need to be established to ensure that corporate credit card information is being captured in a timely fashion and thus allow us to report accurately.

Cost centres will need to evaluate the best method of gathering corporate credit card transaction details to ensure that the information is entered into Oracle as soon as possible after the transaction has occurred.

Currently, corporate credit card transactions have required a "Government Credit Card Purchase Request" form to be completed which stipulated key purchasing information, including an "Approving" financial delegates signature. All relevant documentation is kept

with this form and subsequently used to reconcile monthly statements.

For these types of credit card purchases this practise is to remain. It should be noted that whilst all documentation must be forwarded to the Cost Centre administration unit by 20th of each month, it would be beneficial if card holders could forward transaction documents as they occur.

The other use of the credit card can also be for the payment of invoices (which are NOT order related). In some cost centres this practice will usually be effected by an on-line user and relevant details should be reflected on Oracle directly. If an off-line credit card holder pays for an invoice, appropriate information (invoice and accounting flexfield details) must be forwarded to an on-line user within respective cost centres as soon as possible.

Irrespective of what kind of user you have in your cost centre, the main focus should be to ensure that the information is captured on Oracle as soon as possible.

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